Track time, manage approvals, and report on hours — without leaving Azure DevOps.
ADO TimeTracker by de facto infotech is a SaaS-based, full-featured time tracking extension that integrates natively with Azure DevOps. Log time directly on work items, review your week in a spreadsheet-style timesheet, submit for manager approval, and generate detailed reports — all inside ADO.
✅ No external tools. No context switching. Just Azure DevOps.
Key Features
📋 Log Time on Any Work Item
A dedicated ADO TimeTracker tab appears on every work item form. Log time with a single click — no need to open another app or switch tabs.
What you see on the tab:
| Section | Description |
|---|---|
| Total Hours | Sum of all time logged against this work item |
| Work Item Breakdown | Hours per work item in the hierarchy |
| Team Breakdown | Hours per team member with a progress bar |
| Activities Breakdown | Hours split by activity type |
| Time Log List | Every individual entry — date, duration, comments, who logged it |
Adding an entry:
- Click Add Time to open the side panel
- Fill in Duration (type
HH:MMor use quick-add buttons: 0.5 h, 1 h, 2 h, 4 h) - Set Date (defaults to today), optional Start / End time with auto-calculated duration
- Choose Activity Type: Development, Design, Testing, Review, Deployment, Documentation, Meeting, Other
- Set Line Property: Billable / Non-Billable (or Productive / Non-Productive depending on project type)
- Add Internal Comment (team-visible) and/or External Comment (client-facing)
- Click Save
Entries in a Submitted or Approved week are locked and cannot be edited or deleted.
Click the pencil icon to edit or trash icon to delete your own entries in unlocked weeks.
📊 Weekly Timesheet
The Timesheet page is the primary weekly grid for viewing and editing time across all your work items at once.
- Rows: work items organised in a Project → Work Item Type → Work Item hierarchy
- Columns: one per day of the selected week, plus a weekly total
- Click any cell to open the Quick Entry dialog — pre-loads all existing entries for that day and work item so you can edit them in one place
- Use ← / → buttons to navigate weeks, or click Current Week to jump back
- Filters: Current Project (show only work items in your ADO project) · Flat view (hide hierarchy, show only items with logged time)
- + / − toolbar buttons to expand or collapse all hierarchy levels at once
Approval status badges on each row:
| Badge | Meaning |
|---|---|
| Draft | Not yet submitted |
| In Review | Submitted, awaiting approval |
| Approved | Approved by a manager |
| Rejected | Rejected — reason shown in tooltip; resubmit directly from the badge |
✅ Approval Workflow
A structured approval flow that keeps managers informed and timesheets accountable.
For team members — submitting a week:
- Open the Timesheet for the week you want to submit
- Click the Week Status badge and select Submit for Approval
- Choose an Approval Manager from the list and confirm — the week is now locked
- To undo, click the badge and choose Recall Submission
- Click View Approval History for a full timeline of submit, approve, and reject events
For managers — Approval page (three-panel layout):
| Panel | Description |
|---|---|
| Left | List of pending, unsubmitted, and archived weeks |
| Middle | All submissions for the selected week — one row per team member |
| Right | Hierarchical timesheet detail for the selected submission |
- Approve or Reject the entire submission or individual work items within it
- Add a rejection reason — surfaced directly to the team member as tooltip text on their badge
- After rejection the team member can correct entries and Resubmit directly from the Timesheet
- Bulk approve multiple submissions at once using checkboxes
- Every action is recorded with a timestamp and actor name — full audit trail
📈 Reporting
Filter, group, and export your team's hours for client billing, payroll, or project accounting.
Filters:
| Filter | Description |
|---|---|
| Date range | Preset options (Today, This Week, Last Week, This Month, etc.) or custom range |
| Projects | One or more ADO projects |
| Users | One or more team members |
| Work Items | Search by title or #ID |
| Activity Types | Development, Testing, Meeting, etc. |
| Line Property | Billable, Non-Billable, Productive, Non-Productive |
| Work Item Types | Epic, Feature, Story, Task, Bug, etc. |
Filters cascade — selecting a project updates the available user list automatically.
Summary cards: Total Hours · Billable Hours · Non-Billable Hours · Projects · Users · Work Items
Charts: Hours by Day (bar chart) · Breakdown by selected category (pie + grouped bar)
Detail table: sortable columns · Group by Date / Week / Project / User / Work Item / Work Item Type / Activity · expandable grouped rows
Export CSV — download the current filtered and grouped data in one click.
⚙️ Settings
Settings are shared across the whole project. Only users with the Admin role can make changes.
| Section | What you configure |
|---|---|
| Time Formats | Display format (HH:MM or decimal) · First day of week (Monday or Sunday) |
| Time Tracking | Working hours per day (slider 1–24 h) · Weekly hour cap · Working days |
| Work Item Types | Toggle which ADO types allow time entries |
| Approval Settings | Auto-lock weeks · Submission advance days |
| Users & Roles | Add / edit / remove users; assign Admin, Global Approver, Approver, or Timesheet User roles |
| Approval Managers | Add / remove managers; set Global Approver flag |
| Data Management | Export all data (JSON) · Factory Reset (type RESET to confirm) |
Roles & Permissions
| Role | What they can do |
|---|---|
| Admin | Full access: Settings, Users, Data Management |
| Global Approver | Approve / reject any team member's timesheet |
| Approver | Approve / reject timesheets for assigned team members |
| Timesheet User | Log, edit, and submit their own time entries |
Bootstrap mode: If no Admins have been configured yet, every user can access Settings. Once the first Admin is saved, access is restricted automatically.
Permissions: this version requests the Code (read) permission so upcoming features can read commit and pull-request activity from Azure Repos. An organization administrator may be asked to re-authorize the extension after upgrading.
Process Template Support
Works out of the box with all standard Azure DevOps process templates:
| Template | Supported Work Item Types |
|---|---|
| Agile | Epic, Feature, User Story, Task, Bug, Test Case, Test Plan, Test Suite |
| Scrum | Epic, Feature, Product Backlog Item, Task, Bug, Impediment |
| CMMI | Epic, Feature, Requirement, Task, Bug, Change Request, Issue, Review, Risk |
Administrators can enable or disable any work item type from the Settings page.
Data & Security
- All time log data is stored in the Azure DevOps Extension Data Service, scoped to your ADO organisation and project
- No data is sent to or stored on external servers
- Approval records, settings, and role assignments are all stored in ADO project-scoped storage
- The extension makes no outbound calls to services outside Azure DevOps
Getting Started
- Install the extension from the Marketplace
- Open any Work Item in Azure DevOps — click the ADO TimeTracker tab to log time
- Open the ADO TimeTracker hub from the project sidebar for the full Timesheet, Approval, Reporting, and Settings dashboard
Support & Contact
- Support: [email protected]
- Sales / Contact: [email protected]
- Website: adotimetracker.defactoinfotech.com
ADO TimeTracker is developed and maintained by de facto infotech.